Connecting our Community Through the Arts

Arts in the Park 2014 ~~ CALL FOR ARTISTS~~

Arts In The Park Exhibitor Information – September 13 & 14, 2014

––––EXHIBITOR INFORMATION––––

Memorial Park • Historic Waynesboro, PA
Sept. 13 (10am – 5pm) • Sept. 14 (11am – 4pm), 2014
ARTS ALLIANCE OF GREATER WAYNESBORO • www.artsalliancegw.org
32 West Main Street, Waynesboro, PA 17268
Questions? Email Cathy Van Gilder: aagwartsinthepark@gmail.com
_________________________

Download Forms as PDF files:
Exhibitor Information Sheet – Click Here! AITPExhibitorInfo
Exhibitor Application Form – Click Here! AITPNewExhibitorApplication

What is ARTS in the PARK?ArtsInParkLogo
Organized by the non-profit Arts Alliance of Greater Waynesboro, this annual juried fine art & craft exhibition, free to the public, will showcase the original works of up to 75 regional and national artists in a spectrum of mediums — ceramics, glass, fiber, metal, wood, fine art, photography, paper, jewelry and more, along with delicious food, entertainment and demonstrations. This outdoor show will take place in the heart of historic Waynesboro, Pennsylvania, in Memorial Park, an idyllic setting with numerous shade trees and walking paths, on September 13 and 14, 2014. Located about an hour outside of several metropolitan areas (Washington D.C., Baltimore, MD, Harrisburg, PA), this show will prove to be a popular annual event for shoppers and artists alike!

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APPLICATION REQUIREMENTS
• Application, $10 application fee (non-refundable), and booth fees accepted until filled.
• All artists need to submit five images with their application — four of finished work and one of the completely set up display booth. Include a brief description of each image.
• Images are accepted for jury via: CD, Slides, Email, Printed Photographs (digital images must be high resolution, JPEG format – send to: aagwartsinthepark@gmail.com).
• Product samples will not be returned unless specified.
• All applicants please include a self-addressed stamped envelope.
• We charge a $35 fee each time a check is returned by your bank.

JURY INFORMATION
• The 2014 Jury Panel will be led by Bill van Gilder, leading ceramic artist, author, teacher, and frequent workshop leader; all works are juried by a panel of artists.
• Artists whose work was accepted or waitlisted will be notified within 30 days of receiving application.
• Artists whose work was not accepted will have their checks returned by mail.
• Decisions are based solely on aesthetic quality and to maintain a well-balanced show, as determined by the jury panel in an anonymous jury process.
• Work not accepted: copyrighted designs not owned by artist, work produced from commercial molds/kits/patterns.

ARTIST REQUIREMENTS AT SHOW
• All work must be original at the show, handcrafted by the applicant, and be of the same nature and quality as accepted by the jury panel.
• The artist whose work was accepted must be present during the entire show. A picture ID of artists and all partners will be required at the time of check-in.
• All exhibitors and their helpers must act in a professional manner at all times.
• Reproductions of original work must be identified to the public; 75% of the work for sale must be original or limited edition prints.
• Please bring enough stock to your booth so re-stocking will not be an issue.
• All participating exhibitors in the show are responsible for collecting and reporting PA Sales Tax of 6%. Only wearable apparel is exempt from PA Sales Tax.
• Insurance and protection of artwork is the responsibility of each exhibitor. Show staff reserves the right to immediately remove any work or exhibitor that does not fit the criteria and rules of AAGW’s Arts in the Park. Refunds are at the show’s discretion.

BOOTH REQUIREMENTS
• Each booth is a 10’ x 10’ outdoor space; double booths are available.
• Exhibitors must provide their own booth tent (as accepted by the jury panel), dollies, tables, supplies, tools, backdrops, etc., as well as any delivery, set up and tear down.
• Exhibitors should be prepared to deal with all weather conditions. Wind vents, tie-downs, weights and rain covers are strongly recommended.
• Exhibitors must be adaptable to uneven or hard ground (this is a park); any structure preexisting in the park cannot be removed, altered, or nailed into.
• Security will be provided free of charge Friday and Saturday non-public hours; do not leave your booth unattended at the end of the day while public is still lingering.
• There is some storage space available behind each booth.
• Booths must have suitable backdrops to block the view of unsightly storage, walls, etc., as well as table coverings to cover all sides of a table.
• All booths must comply with the Waynesboro Borough Fire Codes and not infringe on public walkways and other exhibitor spaces on all sides.
• Booth sharing, trading, or subletting is not permitted.
• You must display your booth sign.
• You may not advertise other art & craft shows or other artists within your booth space not accepted into the show.
• Booths must be set up and open for business 30 minutes before the show opens; show hours are Saturday, 10 am to 5 pm, and Sunday, 11 m to 4 pm
• Booth set up: Friday, 1 pm to 5 pm, and Saturday, 8 am to 9:30 am.
• Booth tear down: Sunday, 4:15 pm to 8 pm. Booth and contents there-in (including trash) must be removed or extra fees will be charged.
• Vehicles cannot be moved in the show area 30 minutes prior to show opening and 15 minutes after show closing.
• Pets are not permitted on show grounds during show hours.
how staff reserves the right, if circumstances demand, to change the location or size of any booth, or remove or refuse entrance to an exhibitor if rules and show aesthetics are not followed. The Arts Alliance of Greater Waynesboro assumes no responsibility for artist’s property.

ELECTRICITY

• Single booths can be provided with a max of 500 watts, if needed, for an extra fee.
• Double booths can be provided with a max of 850 watts, if needed, for an extra fee.
• Exhibitor’s extension cords must be 100 foot, all-weather, three wire type, and safe.
• Surge protector strips are recommended to help prevent power outages.
• Portable generators and the sharing of electric are not permitted. Show staff reserves the right to adjust or cancel exhibitor’s electrical power if they (1) have not paid the electric fee, (2) exceed the 500 wattage maximum allotted (except double booths), and (3) do not follow safety and the above rules.
ELECTRICITY
• Single booths can be provided with a max of 500 watts, if needed, for an extra fee.
• Double booths can be provided with a max of 850 watts, if needed, for an extra fee.
• Exhibitor’s extension cords must be 100 foot, all-weather, three wire type, and safe.
• Surge protector strips are recommended to help prevent power outages.
• Portable generators and the sharing of electric are not permitted. Show staff reserves the right to adjust or cancel exhibitor’s electrical power if they (1) have not paid the electric fee, (2) exceed the 500 wattage maximum allotted (except double booths), and (3) do not follow safety and the above rules.

BOOTH FEES & OTHER
Single Booth (10’ x 10’): $185 (add $50 for 500w Electricity)
Double Booth (20’ x 10’): $370 (add $90 for 850w Electricity)
• Booth and electric fees due with all applications, separate checks.
• Booth and electric fees will be returned to applicants not accepted by mail.
• Drive-in, easy set up.
• FREE exhibitor parking; parking available behind many booths with parking pass.
• FREE additional booth storage.
• Overnight security is INCLUDED in booth fees.
• Discount lodging and restaurant info available upon show acceptance (camping not available on show grounds).
• Extensive advertising and marketing INCLUDED in booth fees.
• We charge a $35 fee each time a check is returned by your bank.

CANCELLATIONS
• A signed application and application fee (non-refundable) is a commitment to show.
• All cancellation requests must be in writing; no refunds after August 15.

________________________________________
IMPORTANT DATES & TIMES TO REMEMBER
Application Deadline: Until Filled
Acceptance Notification: Within 30 Days of Receiving Application
Show Dates: September 13 & 14, 2014
Show Set-up: Friday, 1 pm to 5 pm, and Saturday, 8 am to 9:30 am
Show Tear-down: Sunday, 4:15 pm to 8 pm
Show Hours: Saturday, 10 am to 5 pm and Sunday, 11 am to 4pm
________________________________________
ARTS ALLIANCE OF GREATER WAYNESBORO • www.artsalliancegw.org
32 West Main Street, Waynesboro, PA 17268
Questions? Email Cathy Van Gilder: aagwartsinthepark@gmail.com

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